KP Sheeba
Senior Executive - Admin
Dowlath Towers, Chennai
One word for Inspirisys?
Supportive
Which place is at the top of your travel wishlist?
Finland
One movie you think everyone should watch
Mouna Ragam
Favourite stress-busting activity?
Watching good movies
Life at Inspirisys
What are your key roles and responsibilities, and how do you manage them to keep everything running smoothly?
My key responsibilities include creating a welcoming and positive experience for all visitors, managing visitor communication, and maintaining a seamless flow of administrative operations. I actively support new employees guiding them through initial procedures and ensuring they feel comfortable as they begin their journey with us.
Additionally, I manage daily administrative tasks, coordinate with various teams to address operational needs and maintain an organized environment. By staying detail-oriented and fostering a professional atmosphere, I ensure that our office operations run smoothly and contribute to a cohesive work culture.
As the first point of contact for new joiners, what’s one thing you do to make them feel at home right away?
Starting a new job can feel overwhelming, and I understand how daunting it can be to walk into an unfamiliar environment. Having been a new joiner myself in the past, I know the difference a warm and positive gesture can make. I always greet them with a genuine smile and strive to make them feel at ease. Depending on their comfort level, I might have a friendly chat to help break the ice or simply offer them a beverage to help them settle in. A thoughtful and welcoming approach can go a long way in easing first-day jitters and setting a positive tone
How do you handle the variety of requests that come your way every day?
I manage a wide range of requests every day, and I genuinely enjoy what I do, which makes handling these tasks feel natural. While routine duties like managing calls are part of my day, the pace increases during client visits or audits. During these moments, I take on additional responsibilities and adjust to ensure everything is covered. I prioritize efficiently, stay focused, and remain adaptable, ensuring everything runs smoothly—even during the busiest times.
Personal Reflections
What drew you to the admin role at Inspirisys, and how has your journey been over the years?
From the very beginning, I was drawn to a role where I could support others and serve as the first point of contact. I’ve always found fulfilment in interacting with people, assisting teams, and helping things run smoothly. Over the years, my journey at Inspirisys has been incredibly rewarding. I've grown alongside the company, built great rapport with people, and gained valuable experience in various administrative tasks. It’s been an enriching experience, and I’m happy to have been part of Inspirisys for the past decade.
Is there a particular moment or experience that stands out to you in your journey so far?
One moment that truly touched me was when an employee confided that they were having a particularly rough day. However, when they walked into the office and received my warm greeting, they said it instantly lifted their spirits. That simple, kind gesture helped turn their day around, and it made me realize the profound impact a smile and a positive greeting can have on someone. Since that day, no matter how challenging my own day may be, I always make it a point to greet everyone with a smile and warmth. It’s become a small but powerful ritual for me, but I believe it can make a big difference in helping others feel better and more at ease, especially as they start their day.
How do you balance the dynamic nature of your role with maintaining a positive and professional environment?
Maintaining a positive and professional environment amidst the fast-paced nature of my role is all about finding harmony between action and attitude. In a job where every day brings something different, I’ve learned to adjust on the fly—whether it's switching between tasks or responding to sudden changes—while always keeping the bigger picture in mind. By leading with patience, maintaining a sense of humour, and staying open to new challenges, I’m able to manage the demands of the role while keeping the environment pleasant for everyone.
What do you appreciate most about the company culture?
Inspirisys culture promotes a sense of togetherness and enthusiasm that fills the workplace. Whether it's festive celebrations, fun events for employees, or new initiatives, there’s always something exciting happening here. I love how everyone comes together to make these activities enjoyable and engaging for all. It’s a place where creativity and collaboration thrive, and every event becomes a shared experience that brings us closer as a team.
Life Outside the Lines
What do you enjoy doing in your free time to unwind and recharge?
In my free time, I love immersing myself in music. I enjoy listening to old Bollywood, Tamil, and Malayalam songs, which have a special place in my heart. Singing along to these melodies allows me to escape into a different world, and it’s a great way to relax and recharge. Music has a way of calming my mind and bringing me a sense of peace, and I find it to be the perfect way to disconnect after a tiring day.
Are there any hobbies or activities that you’re particularly passionate about outside of work?
One of my greatest passions is cooking, especially making sweet delicacies. I love experimenting with different varieties of sweets, trying out new recipes, and adding my own twist to traditional treats. Cooking is even more enjoyable when I’m singing along to my favourite tunes in the kitchen. I take great pleasure in preparing these dishes for my family, and nothing beats the joy of sharing a delicious meal together. It’s a time that brings us closer and fills me with joy.
If you could pursue any other career or passion, what would it be?
If I could imagine two possibilities for myself, one would be pursuing a career as a singer. I’ve always loved music, and had I continued to pursue it, I would have sought proper training to become a professional singer. The other possibility would be focusing on being a homemaker, as I find great joy in creating a loving, organized home. Taking care of my family, cooking, and managing the household are fulfilling in their own way. Both paths would allow me to express myself and find happiness, each offering a different kind of satisfaction.
If you could go back in time and give advice to your younger self, what would it be?
I would tell my younger self not to waste time. Time is precious, and I would encourage myself to use it more wisely—whether it’s learning, trying new things, or making the most of each opportunity. Every moment counts, and focusing on what truly matters can help make the most of the journey ahead.
Words of Wisdom
Always try to lend a helping hand to others whenever you can. If you're unable to, that's fine—but never allow your actions to cause harm. Compassion and respect should always be your foundation.